Charlotte, NC USA
The Proposal Specialist position will be responsible for receiving and creating all proposals as requested from request to completion. This person will support bid/proposal efforts as assigned, do pricing analysis, and prioritize proposals strategically as identified by the Proposal Manager and/or the Sales Operations Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Review Requests for Information (RFIs), Proposals (RFPs) and Quotes (RFQs) carefully and thoroughly to generate proposals in SAP based on proposal requests received in Salesforce.com (SFDC).
Successfully manage multiple concurrent projects, accurately, thoroughly and under tight deadlines. Some collaboration with our design team will be required to create layout style, template and graphics for a win scenario
Provides pricing assistance, as required, which may include furnishing pricing components, cost research and analysis, provide pricing templates to address win themes
Participates in pricing discussions and ensures pricing components of the proposal are compliant and formatted according to RFP requirements
Advise departments (Sales, Marketing, Product Managers, Production, etc…) of all pertinent information contained in the RFP, to include anything that may impact pricing, conflict of interest statements, special contract clauses that could impact the bid decision or operations, and any requirements that may present a challenge in creating our response to the RFP
Compile and maintain data leading to development and generation of reports pertaining to proposal activity
Update SFDC as appropriate based on proposal information and activity
Assist in the maintenance process of SFDC/SAP including providing input and auditing. Assist with reporting and other projects as requested by leadership
This position does not have any supervisory responsibilities.
Prior experience working with proposals/bids (coordinator, specialist, writer, etc…) a plus. Demonstrated ability to prepare complex proposals against tight deadlines. Must be able to handle multiple projects and deliver with exceptional accuracy. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelors degree or equivalent experience. Minimum of 2-3 years proposals/bids experience or similar experience. Must have excellent customer service skills and be familiar with working in a fast paced environment. Exceptional accuracy is a requirement for this position. Strong verbal/written communication skills and interpersonal skills needed along with creative problem solving skills. Data entry speed Minimum 45 wpm. Committed, accessible, problem-solver, able to attend to detail, ability to follow through, resourceful, self-assured, self-motivated, possesses a sense of urgency, able to communicate and demonstrate action consistent with the company mission and objectives.
Ability to read and interpret documents such as safety rules, operating and
maintenance instructions and procedure manuals. Ability to write out reports and
Ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals. Apply to compute rate, ration, and percent.
Ability to problem-solve, strong organizational, interpersonal, and communication skills with exceptional attention to detail, able to cope with and handle stress and competing priorities, strong time management, solid and consistent performance, accuracy and reliability.
Strong Microsoft Office skills (Word, Excel, and Outlook). PowerPoint, Adobe, SAP, and Salesforce experience a plus.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
The work environment characteristics described here are representative of those an Associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the office work environment is usually quiet.
Joerns Healthcare Inc. is an Equal Opportunity / Affirmative Action employer. All candidates are selected solely on the basis of legally permissible job related criteria.